Comfortable work now comes to the fore. And it is not only about having your employees in an open office where you can drink coffee during a break or hold a meeting on easy chairs. An important aspect of comfortable work is information security. After all, what difference does it make how good your office is if data about your company can easily fall into the hands of scammers?
To avoid the loss of company data today, you can use virtual data rooms. These are the same cloud storage. However, the technology for their production is significantly different from Dropbox or Google Drive, which we have long been accustomed to.
What is a virtual data room?
For the layman, a virtual data room will seem like an ordinary cloud service, which differs little, except for the design, from other more well-known and widespread analogs.
VDR is the same cloud. However, it has much more advanced data loss prevention mechanisms than Dropbox or Google Drive. Everything is much more complicated than double authentication (although it is also present).
Virtual data rooms are protected primarily by powerful encryption that prevents attackers from interpreting the files, even if they somehow fall into their hands. Encryption techniques in virtual data rooms are similar to those used in banking institutions. By immersing your information in the VDR, you can say that you are putting it in the most expensive and perfect Swiss bank.
Secondly, VDR has a very flexible system for setting up access. Therefore, if you want someone from the company’s employees not to look into certain files, it is enough to restrict access to the document.
Why do big companies only use VDR?
Large companies categorically prohibit employees from transferring corporate files other than using a virtual data room. So, for example, you can’t send an important document using Google Mail or Dropbox to companies like Microsoft or IBM.
This is because ordinary clouds are quite vulnerable. For example, in 2016, hackers broke into Dropbox servers and got information about 68 million users. The thieves could get logins, passwords, and other user data. Impressive, isn’t it? If among them was some high-ranking employee of a large company who sends important documents via Dropbox, he could lose them in just a few minutes.
In large companies, all communication is done through data rooms. The room administrator assigns permissions to each user. Some files can be hidden or protected from downloading. Printing or photographing a document will also not work – for this, various protection methods are used, which are almost impossible to bypass.
VDRs protect data from loss and limit the access of certain user groups to documentation. Also, many services now have the functions of a board portal, where you can conveniently hold meetings online.